Rewrite a document for a different audience
Take something you've already written (e.g. meeting notes, evaluation report) and adapt it for a new reade
Steps
1. Describe the task
The AI can take a document you've already drafted and reshape it: adjusting the tone, simplifying the language, pulling out the right details or changing the framing entirely. You stay in control of the content; the AI handles the heavy lifting of reformatting.
Here are some examples to get you started
- Meeting notes to email summary: Use the AI to turn your rough notes from a team meeting into a clear, friendly summary email for everyone who attended.
- Evaluation report to newsletter copy: You have a detailed evaluation full of data and findings. Use the AI to pull out the highlights from your detailed evaluation report into a short, engaging piece for your newsletter or website.
- Frontline case study to website content: A member of staff has written up a case study in their own words. Use the AI to polish it into something ready for your website, keeping the story and the person’s voice at the heart of it.
Start by telling the AI what you have, who you're writing for, and what the new version needs to do. The clearer you are about your original document and your target audience, the better the output will be.
Copy and paste this prompt into the chat box, then send it as is - there's nothing to edit first. The AI will respond with questions rather than a draft. That's by design as it needs context before it can produce something useful. Answer as if you're briefing a colleague, and if you're unsure of an answer, just say so - working it out together is part of the process.
Using Worthwhile Chat?
This prompt is ready-made: just select it in your chat box and it will self-populate.
Act as a communications professional with experience in the UK charity sector.
I have an existing piece of writing that I need to adapt for a different audience. Please help me rewrite it so it works for that audience — whatever format and length best suits where it's going, whether that's a summary email, a newsletter article, website copy or a trustee brief.
Start by asking me questions about: my audience and the purpose of the rewrite; the length and format it needs to be; my organisation and the context behind the original document; the key messages I want to come through; if I have any drafts or notes to upload. Then draft the rewrite.
As you draft, watch out for and avoid: language about the people we support that isn't respectful and person-centred; and including anything that could identify an individual unless I've confirmed it's appropriate to share.
2. Provide context
When the AI asks if you have any drafts or notes, you can upload documents or paste in information to help it understand your work more deeply.
The more clearly you can show the AI what you're starting with, the better the rewrite will be. If your document has a particular section you want to focus on, say so.
Important context (add as much of this as you can)
- The original document - in full, or the key sections you want adapted
- A note on tone or style if you have one - for example, a previous newsletter or a comms guide
Additional context to add depth and detail
- Any specific things to keep (a particular quote, a key statistic, the name of a programme)
- Any specific things to leave out (technical detail, internal jargon, confidential figures)
Before you upload files: check for sensitive data
Review your documents for personal or sensitive information about beneficiaries. Anonymise names and identifying details before uploading. Even though Worthwhile Chat is privacy-first, good data practice starts with you. If you're using other AI tools, check their data settings too — many train on your data by default. How much you share depends on your existing privacy and data policies, and how much control you have over the tools you use.
If you’re unsure, ask yourself: “If this document were seen by someone outside our organisation, could anyone be identified or harmed?” If yes, anonymise first.
Here is the original document. Please use this as the basis for the rewrite. [Paste your text here, or note that you have uploaded a file.]
3. Review the output
A rewritten version will be generated based on the original document and the instructions you gave. It may not be perfect first time - that's normal. Think of it as a first draft, not a finished piece.
Before you do anything else with it, read it through carefully. Ask yourself:
- Does this sound like us? Is the tone right for our organisation?
- Is it right for the audience - would they understand it, and does it give them what they need?
- Is anything missing that was in the original? Is anything included that shouldn't be?
- Are any statistics, names or claims accurate - and can you check them against the source?
- If the piece includes quotes or descriptions of people you support, would they be comfortable reading about themselves in this way?
- Does the piece still feel true to your organisation's values and mission?
If something doesn’t feel right, that’s fine - you can refine it in the next step.
4. Follow up prompts
Getting a rewrite right often takes a couple of goes. If the first version isn't quite there, don't start over - just tell the AI what needs changing. Think of it as giving feedback to a colleague.
Ask for revisions
If the output needs work, try follow-up prompts like:
Tone:
- “This feels too formal. Can you make it warmer and more conversational?”
- “The opening doesn’t grab attention. Can you try a different first line?”
- “Make this sound less like a report and more like a story.”
Length:
- “This is too long. Cut it to 200 words.”
- “Can you write a one-paragraph version I could use as an introduction?”
Structure:
- “The original mentions [specific statistic or programme name]. Can you include that?”
- “This version loses the key message about [topic]. Can you bring that back in?”
- “Strip out the technical detail in the third paragraph - this audience doesn’t need it.”
Representation:
- “The section about [group] focuses too much on their difficulties. Can you reframe it around what they’ve achieved?”
- “This reads like something is being done to people, not with them. Can you rephrase?”
- “Can you check the language used to describe [group] is consistent and respectful throughout?”
If you’re not happy with the first draft, you can always start again - sometimes a fresh conversation with slightly different instructions gets you closer to what you need.
Add what only you know
The AI works with what you give it. Once you have a solid draft, layer in the things that only you and your organisation can provide:
- The specific detail or story that makes this yours
- The name of a partner, funder or key person to acknowledge
- Your organisation’s particular way of describing what you do
- Any recent news or developments that give the piece more context
5. Tips and good practice
Be clear about what you want
The single biggest factor in getting a good rewrite is how clearly you describe the new audience. Don't just say “make this more readable” - tell the AI who is reading it, what they already know, and what you want them to feel or do after reading it. The more specific you are, the closer the first draft will be to what you need.
Check quotes and personal details carefully
If the original document includes quotes, case studies or descriptions of individuals, take extra care when reviewing the rewrite. AI can rephrase or slightly distort a quote without flagging that it has done so. Always check the rewritten version against the original. If someone gave consent for their story to be shared in a specific format or context, check whether that consent covers the new version too.
Always check your facts
Always verify statistics, names and specific claims against your original sources. The AI is there to support you - not replace your judgement, experience or voice.
Get a colleague to read it through
Before sharing a rewritten piece externally, ask a colleague to read it. Do they recognise the organisation in it? Does anything feel inaccurate or out of character? Would the people featured feel comfortable reading it? A fresh pair of eyes catches things you might miss. Never share AI-assisted content externally without a human review.
Be transparent about AI use
Consider noting that AI tools were used in producing your content. More organisations are being open about this, and it reflects good practice in line with Worthwhile AI values.
